A Manila envelope is the go-to choice for mailing files and documents in a safe and secure way. Such envelopes are strong and sturdy. This makes them the top choice for every person, be it professionals, business owners, or general users. They become appealing due to their clean and simple style.
It is used for a variety of mailing and storing purposes. This includes business proposals, school assignments, or important personal documents.
In this Manila envelope guide, we will discuss everything you need to know. What it is, its origins, uses, and types. It will also be discussed how to mail them and how to choose the right one for your specific needs. Furthermore, in the end, you’ll discover where you can actually get these envelopes.
What Are Manila Envelopes?
They are large, flat envelopes usually made from manila paper or durable kraft paper. This one is particularly known for its light tan and yellowish-brown color. They are used to store or mail flat documents, files, photos, contracts, and other such paper-based products. You won’t need to fold or bend the paper in order to perfectly fit it. That is because their size is sufficient to hold them.
In contrast to the standard letter envelopes, the Manila ones are somewhat larger and more durable. These paper carriers come with a variety of closures. This makes it easy to manage the envelopes. Their usage is found everywhere, ranging from schools, offices, legal organizations, healthcare, and even government agencies.
Quick History Of The Manila Envelope
This envelope gets its name from the city of Manila, which is situated in the Philippines. Way back in the 19th century, the fiber from the plant known as abaca was used to make paper. As this plant was exported through the ports of Manila, the paper was also termed Manila paper.
As we progress, the Manila envelope is no longer just made from Manila hemp. Now, industries use recycled paper pulp or kraft paper to design such folders and mailers. But since the name is so unique and special, to this day, it is still used.
Key Benefits of Using Manila Envelopes
Even though we are in the era of digital advancement, some people still prefer the mailing service. These envelopes provide safety for documents during transport. Furthermore, they prove to be valuable for storing files for long-term use. Here are some factors that make Manila envelopes so special.
Document Protection
The sturdy envelope keeps the important files safe from moisture. It also does not make the paper bend or crease. During shipping and storage, it keeps the documents in place.
Professional Appearance
These carriers have a clean and minimal look. Their polished looks make them highly in demand for official purposes. When mail is sent through such envelopes, it signals professionalism.
Versatile Use
Such paper folders can be used to store any kind of file. It can be transcripts, bank documents, a marriage certificate, or others. Every kind can be placed for academic, professional, and even personal reasons.
Affordability
One of the reasons that makes them stand out is that Manila envelopes are a budget-friendly option. You can buy them in bulk with just a minimal investment.
Security
These envelopes come with secure closures. If someone opens them, there will be a clear sign of tampering. That is why they are used to transport confidential documents, as they come with tamper evidence.
How Are Manila Envelopes Used Across Different Industries?
The Manila envelopes are used for a wide variety of purposes by various sorts of industries. Some of them have been mentioned below:
Business and Corporate
Envelopes in this industry are used daily for invoices, orders, contracts, proposals, brochures, marketing materials, and other such reasons. Their clean look makes them an ideal choice for professionals.
Legal and Government Use
Here, envelopes are used to send out court documents, legal notices, tax forms, and official letters. The sturdy nature of these Manila carriers makes it possible for sensitive files to reach the target location.
Educational Use
In Schools, colleges, and universities, these envelopes can be used to mail transcripts, report cards, acceptance letters, diplomas, and academic records. Also, students use them to submit assignments and store academic files.
Healthcare Use
Their usage is also found in hospitals and pharmacies. Healthcare professionals opt to send out reports, patient records, and insurance documents.
Photography and Art Use
The Manila envelope also finds its way to the creative industry. The photographers use them to mail prints and portfolios. Additionally, artists use them to store sketches, illustrations, and portfolio samples.
Real Estate Use
Such envelopes are highly valuable for real estate agents. They use them for contracts, inspection reports, and closing documents.
Personal and Home Use
It is also used by common consumers. It can be useful to hold gift and business cards, personal documents, tax files, and items like pressed flowers or photographs.
That is not all, any industry that works with files can use such envelopes for organization or mailing purposes.
Types of Manila Envelopes Based On Closure Styles
The Manila envelopes are of many types. They are classified based on their particular closure type. Here are some of the categories of such carriers:
Clasp Envelopes
Clasp envelopes have a small metal clasp on the back. This keeps the flap closed in a proper way. You can easily open and close them as many times as you want. It won’t get damaged. Due to this reason, it is a great choice for file storage. As they are durable and reusable, many organizations use them for daily paperwork.
Gummed Flap Envelopes
These envelopes have a layer of glue on the flap, which is able to become sticky once wet. You can seal them by applying a bit of moisture to the adhesive and then pressing the flap down. This creates a secure seal for the purpose of mailing documents.
Self-Sealing Envelopes
These have a sticky strip that is covered with a protective paper liner. It can be sealed by peeling off the strip. After that, just press the flap down. In this case, no water or glue is required. That is why it becomes our top choice for professionals who need to send heavy mail daily.
Expanding (Gusseted) Envelopes
These have folded sides that expand when filled. They are great for carrying thick booklets or stacks of papers. Many businesses prefer them for stable deliveries.
They protect contents from bending or tearing. These envelopes are also reusable for office files. Their flexible design makes them a top choice for couriers.
Clasp and Gummed Combination Envelopes
This features both a clasp closure and an adhesive flap. The combination of both of these makes the envelopes extra secure. The clasp makes the document reusable, whereas adhesive provides a permanent seal for mail purposes. This double seal acts as a tamper-evident tool for the confidential documents.
Button and String Envelopes
This one contains a cardboard button with a string that is used to close the envelope. The string is actually wrapped around the button on the flap to keep the envelope shut. It is also reusable and can be opened and closed as many times as possible.
In short, the Manila envelopes are of various types. The right choice depends on your particular purpose and preference.
Types Of Manila Envelopes Based On Opening Styles
Now, according to the opening style, there are two different sorts of Manila envelopes:
Open-End Envelopes
These envelopes have the opening on the vertical end. You simply put the document inside from the top end. They are super useful for all types of mail and serve a great purpose for everyday users. Their simple design is what makes them highly in demand.
Open-Side Envelopes
These envelopes have a wide rectangular body. The flap is actually located on the wider side of the carrier. They make it much easier to place and retrieve the document. They are commonly used for brochures, booklets, or large sheets of paper.
Both provide great benefits, but in the end, the right choice depends on your particular needs.
Standard Manila Envelope Sizes and Their Uses
The Manila envelopes are designed in any shape and size. Here are some of the most common dimensions and styles used for various purposes by businesses or professionals.
| Manila Envelope Sizes | |||
|---|---|---|---|
| Size Group | Dimensions | Best Style | Best For |
| Small | 6 × 9 in | Open-end / gummed | Small booklets and folded letters |
| 7 × 10 in | Clasp / self-sealing | Office routing and receipts | |
| Medium | 7.5 × 10.5 in | Clasp | Catalogs and brochures |
| 8.75 × 11.5 in | Open-side / self-sealing | Flat letter papers | |
| Large | 9 × 12 in | Clasp / gummed combo | Contracts, tax files, and resumes |
| 9.5 × 12.5 in | Open-side/button & string | Thick stacks and quick access | |
| Oversized | 10 × 13 in | Gusseted | Heavy manuals and books |
| 10 × 15 in | Clasp | Blueprints and legal briefs | |
| 12 × 15.5 in | Open-side | Large media kits and flat sheets | |
It is important to note that these sizes are just some general recommendations. The final size and type depend upon your particular purpose and need.
Step By Step Guide: How To Address and Mail A Manila Envelope
A lot of people get confused and ask questions like how to mail the Manila Envelope. All it takes is a few simple steps to get the job done. The steps have been mentioned below:
Step 1: Prepare Your Documents
Place the document or files inside the envelope in such a way that they don’t get bent or folded. Try to flatten them up and place the document in a neat and organized way.
Step 2: Seal The Envelope
Now you have to close the envelope flap. If it has a glue strip, then peel and press in a firm way. Otherwise, moisten the glue edge and then press it down in a secure manner.
Step 3: Write The Recipient’s Address
After that, you have to write the recipient's name at the top. Here is what you have to mention:
- Recipient’s full name
- Street address (house/building number + street name)
- City, state, ZIP code
Here is an example of how it would look:
John Smith
123 Main Street
Dallas, TX 75201
Step 4: Write Your Return Address
In case of a failed delivery, you have to mention the return address. To do so, right in the top left corner. Here is what you need to mention:
- Your full name
- Your address
- City, state, ZIP code
Step 5: Add A Postage Stamp
Place a stamp on the top right corner. For standard Manila envelopes, you can use a single stamp. But if it is heavy or thick, you may require extra postage.
Step 6: Mail it
The final step is to actually mail it. You can do so by dropping the mail in the USPS mailbox. You can also visit the local post office to hand it over. Besides that, you can also request that the mail be picked up from your home.
In these few simple steps, you can address an envelope and send out your files and documents.
How To Choose The Right Manila Envelope
Now, if you want to buy Manila envelopes wholesale or in bulk for professional purposes, dropshipping, or organization, here is what you need to keep in mind.
Pick The Right Size: Make sure to choose the right size. For that, keep in mind the dimensions of your file. You can select the Manila envelope, which is at least half an inch greater in dimensions than the actual file.
Consider Weight: Also, keep the weight of the envelope in consideration. The heavy-duty kraft paper envelope can be used to store bulky files. Whereas lightweight standard envelopes can work fine for basic files.
Security Purpose: If you need to send out confidential mail, then you can see tamper proof envelopes. Even for legal and financial files, you can use sealable envelopes to add a layer of security and privacy.
Shipping vs. Storage: For the purpose of storage, the clasp or string type suits better. If you need the envelopes for shipping reasons, make sure you use the lightweight material. In this case, Kraft paper is a better decision.
Printing Vs Plain Options: Some envelopes come with pre-printed lines for writing addresses, and some come with a plain surface. Also, some of the envelopes may not be printable. Always make sure to confirm with your manufacturer about the printing options.
Buy In Bulk: It is always recommended to buy the Manila envelopes in bulk. This way, you won’t run out of supplies if your daily activity depends on these carriers. Also, you can get a considerable discount on wholesale purchases.
If you keep all these factors in mind, then it can help you to choose the right envelope type that is based on your particular needs.
Popular Alternatives To Manila Envelopes For Mailing And Storage
Although Manila envelopes are one of the best options for the purpose of mail and storage, there are some other great options too. You can use them in case the envelopes are not available. Here are some of the options that can be considered:
Custom White Envelopes: They are plain and clean envelopes. They are used for professional purposes such as contracts, letters, and invoices.
Personalized Padded Mailers: These are used to ship delicate items. They come with an inside surface that is padded. This provides cushioning and hence protects from damage due to shock or vibrations.
Compostable Bubble Mailers: This is among the eco-friendly options. It also comes with padding, but the outside material is made up of organic material that can be composted.
Plastic Mailing Bags: These bags are much more resistant to water and are highly durable. They are used to mail heavy files. Books and other bulky material.
All of these are better alternatives when it comes to lightweight, affordable, and durable options. Manila Envelope always wins.
Where To Buy Manila Envelopes
If you have questions about where you can find the best and highest-quality Manila Envelopes, then you can consider MyBoxPrinting. We are a reliable supplier of custom packaging and printing solutions. In additon to standard and custom Manila Enevlopes, we provide a number of differnet packaging and printing products, including custom boxes, labels, stickers, brouchers, and promotional materials.
You can customize your envelopes any way you like. There are options to select the color, add a company logo, and choose from a variety of printing options. Furthermore, you can also choose to add cushioning elements to secure the files. Everything is available with us.
On top of that, we provide free design support and assistance. You can give us a call to discuss the details about the type of envelope you need. Plus, with wholesale purchases, we offer great discounts.
Frequently Asked Questions About Manila Envelopes
Can Manila envelopes be customized?
Definitely. You can customize them with logos, closure types, and printing options. You can get them in any size and dimensions according to your preference.
Why is it called a Manila envelope?
It is called so because the material that was initially used to make such envelopes comes from the abaca plant, also known as Manila hemp. This plant was named after the city it originated in, that is, Manila, in the Philippines. Hence, the envelope has the same name.
Can these envelopes be used for storing the books?
Of course. But make sure that the books are lightweight. If you have to store heavy books, then it is recommended to wrap your books in additional material before you put them in the envelope.
Are they tear-resistant?
Yes. These envelopes are made from sturdy kraft paper. The thicker the envelope is, the more resistant to tearing it becomes.
What are USPS recommendations for safe mailing?
The USPS recommends using sturdy envelopes and properly labeling them. It is recommended to avoid overstuffing. The peel-and-seal or gum envelopes are encouraged for this purpose.
Can I put my company logo on the envelope?
Absolutely. It is possible to put your company logo. When you opt for custom Manila envelope packaging, you can get this feature.
Final Thoughts
Manila envelopes are used to store files or for the purpose of mailing. These brownish carriers are usually made from Kraft paper. They come with many types of closures, which keep the document secure. The envelope should have half an inch more dimensions as compared to the size of the actual file to be placed. It is important to address the envelopes properly to avoid any return mail. When you decide to buy these, make sure to get them in bulk. You can find quality Manila envelopes at MyBoxPrinting. If you're not sure how to customize them, you can get in touch with our support team.
